OFFICE OF THE DEFENCE ATTACHÉ
7/10 Hobart Place, Eaton Square, London SW1W 0HH
PUBLIC NOTICE
FOR THE OFFER OF SPONSORSHIP
OF ACTIVITIES OF INTERNATIONAL PROMOTION
FOR INSTITUTIONAL PURPOSES IN 2023
BY THE OFFICE OF THE DEFENCE ATTACHÉ
AT THE EMBASSY OF ITALY IN THE UNITED KINGDOM
- Considering Art. 29 of Italian Presidential Decree n. 54 dated February 1, 2010 (which allows diplomatic and consular Missions to sign sponsorship contracts with public or private entities, enterprises, associations, foundations, citizens and in general any subject, Italian or foreign, not involved in activities in conflict with the public interest);
- Taking into account Art. 6 of Decree n. 192 dated November 2, 2017 (cooperation with private entities);
- Considering the interest shown by Italian and foreign enterprises to support commercial, cultural and scientific promotional initiatives in cooperation with the Office of the Defence Attaché, which offers the possibility to promote their image by sponsoring certain promotional activities organized for the year 2023;
THE OFFICE OF THE DEFENCE ATTACHÉ OFFERS
The opportunity to enter into sponsorship contracts with the Office of the Defence Attaché with the aim of supporting the organization of activities for international promotion for institutional purposes in 2023.
1. GOAL
1.1 On the occasion of activities of international promotion for institutional purposes organized for the year 2023 to be held in London, U.K., the Office of the Defence Attaché at the Embassy of Italy in London plans on organizing multiple events throughout the year, including – for the purposes of this notice – the following (exact dates to be confirmed):
-
- Italian National Unity and Armed Forces Day (November): in the United Kingdom (London), an event is planned at the Ambassador’s Residence to celebrate the Italian National Unity and Armed Forces Day.
1.2 In view of the celebrations of the events for the year 2023, indicated in point 1.1 above, the Office of the Defence Attaché provides sponsors with the opportunity to promote their brand, image and activities in the context of the communication and outreach activities planned for the above events, under the terms established through a specific sponsorship contract
2. GENERAL SPONSOR REQUIREMENT
Public and private subjects are eligible to submit sponsorship offers, subject the absence of conditions prejudicing or limiting their contractual capacity (Art. 94 et seq. of Legislative Decree No. 36/2023).
3. SUBMISSION OF SPONSORSHIP OFFERS
3.1 Sponsorship offers should comply with the following, and:
a) must be submitted in written form, signed by the company’s legal representative (filling in the application documents at the links at the bottom of this page), along with the copy of a valid ID, and sent to the Office of the Defence Attaché via email (as far in advance of the events as possible). Documentation should be sent to assistantdat@smd.difesa.it, with london.assistantdat02@smd.difesa.it in copy,with PDF attachments not exceeding 2,5 MB;
b) must indicate the amount intended to be offered as sponsorship;
c) must be accompanied by a declaration confirming that there are no adverse or restrictive conditions to the sponsor’s contractual capability ( 94 et seq. of Legislative Decree No. 36/2023);.
d) must contain, under penalty of exclusion, the following elements:
-
-
- proposing company’s legal and fiscal data;
- personal and fiscal data and position held by the legal representative, as well as of the signatory of the proposal, if other than the legal representative;
- brief description of the firm’s activity, economic scope and marketing policies;
- type of sponsorship for which the proposal is made;
-
e) must contain the sponsor’s commitment to take upon all and any responsibilities and obligations related to the display of its own brand;
f) must also be accompanied by a self-certification/declaration in place of a notary deed (“Required Documents”) and by the acknowledgment and acceptance of the document “lnformation on the Protection of Persons with Regard to the Processing of Personal Data Pursuant to EU Regulation 2016/679, article 13”, as per the attached required forms;
g) applicants must consent to the processing of their data, as well as personal data, in accordance with Italian Legislative Decree n. 196/2003 and the General Data Protection Regulation / GDPR (EU) 2016/679, for all procedural requirements;
h) conditional or incomplete offers (e.g. offers without signature) will be excluded.
4. SPONSORSHIP EVALUATION
4.1 Sponsorship bids, submitted by the deadline set in paragraph 3.1.a of this Notice, are evaluated by the Office of the Defence Attaché in accordance with the principles of efficiency, effectiveness, impartiality, equanimity, transparency, proportionality.
4.2 In consideration of the special nature of the promotional program subject of this Notice, the Office of the Defence Attaché can accept more than one sponsorship.
5. PROVISION OF ADVERTISING MATERIAL
Public and private subjects whose sponsorship bids have been accepted by the Office of the Defence Attaché will have to provide all advertising material (logos, images, etc) related to the activities according to the deadline that will be set.
6. RIGHT TO REJECT SPONSORSHIPS
6.1 The Office of the Defence Attaché may reject any sponsorship if:
a) it deems that the sponsorship could create conflict with its institutional and diplomatic activity;
b) the proposal constitutes a violation of the laws or of the principles of the Italian legal system;
c) it deems the message in the advertisement could bias or damage its image or initiatives;
d) it deems the sponsorship unacceptable for reasons of general advisability;
e) the sponsorship includes elements of political syndicalist or religious propaganda;
f) the sponsorship includes offensive messages (including expressions of fanaticism, racism, hate, threat or intolerance);
7. SPONSORSHIP CONTRACT
7.1 The sponsorship contract is signed between the Sponsor and the Office of the Defence Attaché.
7.2 In no case can any other subject replace the Sponsor in the contract signed between the sponsor and the Office of the Defence Attaché, unless there is written authorization from the Office of the Defence Attaché itself.
7.3 Should the Office of the Defence Attaché ascertain that the Sponsor’s offer and related declarations are false, the Sponsor may be sanctioned by relevant authorities and any related benefits will be voided.
7.4 If for any reason not dependent on the Office of the Defence Attaché, the event does not to take place, the Parties will decide by mutual agreement on means for compensation for any goods or services already provided.
7.5 Pursuant to Art. 6, paragraph 2, of the Decree of 2 November 2017, n. 192 (cooperation with private entities), a specific clause will be inserted in the contract which allows the Office of the Defence Attaché to recede from it for foreign policy related motivations, upon a simple request, without conditions or limitations, at no charge with the exception of the interested party’s right to a return of anything already provided and not yet paid for. Should the contracting party not accept the inclusion of such clause, the sponsorship contract cannot be concluded.
London, 1 October 2023
The Defence Attaché
R.A. (L.H.) Angelo VIRDIS
APPLICATION DOCUMENTS
